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👁 Super-admin view —
FieldVault
📊 Dashboard
Overview of your equipment inventory
📦 Recent Gear
📤 Checked Out
🧰 Equipment
0 items·Total $ 0.00
0 selected
Assign Location
📤 Actions
Check-outs, repairs, and transfers in progress
📈 Reports
Utilization, overdue check-outs, and inventory value
🎒 Kits
Pre-configured equipment kits
💼 Jobs
Manage jobs and project assignments
👷 Crew
Manage crew members and equipment holders
📍 Sites
Locations where equipment is deployed
⚙️ Settings
Manage your company
User Accounts
Crew members listed under Crew do not require a login — add them here only when they need to sign in to FieldVault.
Member
Role
Status
Invite a Member
Add a team member by email. They can log in once they register with this address.
🏢 Company Profile
Update your company name as it appears throughout FieldVault.
✓ Saved!
🏭 Custom Industry Presets
Snapshot this workspace's categories and location statuses as a reusable preset for future workspaces. Presets are private to your company.
📷 Recognition Usage
Every image-recognition scan across your company — adoption, accuracy and cost signals from the audit log.
🏷️ Categories
Customize the category options available when adding or editing gear.
✓ Saved!
📍 Location Statuses
Customize the location options for each ownership type. Click ★ on a location to mark it as the primary (home base) — items anywhere else will appear as Checked Out on the dashboard.
Personal Items
Company Items
✓ Saved!
⬆️ Import & Export
Backup and restore your gear inventory.
🔒 Full Data Export
A complete copy of your workspace's data — equipment, kits, sites, jobs, crew,
actions, team roster, and audit history — as one JSON file, with 7‑day signed
links for photos and documents. Satisfies the Access/Portability rights described
in our Privacy Policy.
🗑️ Recycle Bin
Deleted items are kept for 30 days, then permanently purged. Only admins can restore or permanently delete items.
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📜 Audit Log
Who changed what, and when. Changes to company data are recorded automatically with their before/after values — click an entry for details. Personal items are never logged.
What's tracked?
Every create, update, delete, restore and purge on company data:
items (recycle = delete, un-recycle = restore), kits, actions and their line items,
jobs, sites, crew, team members, company settings, workspaces and their members,
cross-workspace grants, permission overrides, categories, location statuses, and report definitions.
Recorded in the database itself, so the app, imports and integrations all leave the same trail —
entries can't be edited or deleted, and each carries the full before/after values.
Not tracked: personal items, saves that change nothing, sign-ins and page views.
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🔑 My Account
Signed in as
🔒 Personal Account
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🧳 My Personal Items
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🔥 Incidents Involving Your Items
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🔔 Notifications ✓ Saved
When FieldVault emails you on a schedule, it uses your local time. Your timezone is detected automatically — change it here if it's wrong.
Quiet hours (optional)
Scheduled notifications inside this window are held until it ends.
What reaches you
⚡ Entry Defaults
Pre-fill these values when adding items — applies to Add Item and Bulk Entry.
🔧 Administration
Super-admin panel
🛠️ Maintenance mode
Lock every user out of FieldVault, including sign-in, while you make disruptive changes — and show them a branded page with a message and expected return time. Writes are also blocked at the database while a window is active, so nobody can mutate data mid-migration. Use this for breaking changes; routine deploys don't need it.
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Leave blank to use the default message.
Schedule the lockout to begin later. Leave blank to start now. Users keep access until this time, then are locked out automatically (within ~30s). Entered in your local time, shown to users in Eastern.
A hard cutoff: the app comes back online automatically at this time (within ~30s), with no action from you. Leave blank for an open-ended window you end yourself. Local time in, Eastern out.
Takes effect within ~30 seconds (read cache). Super-admins are never locked out. To let a non-super-admin tester in during maintenance, generate a bypass link below.
Bypass keys
Each key grants whoever redeems it 12 hours of access during a lockout. The plaintext is shown once, at creation — it isn't stored anywhere and can't be recovered later, only revoked.
Recent maintenance
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➕ Invite Tenant
Provision a company and its owner directly — no signup flow, no Stripe checkout. The owner can sign in immediately via magic link.
🏢 All Companies
All registered FieldVault companies.
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🛡️ Super-Admins
Accounts with super-admin access across all companies.
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📷 Recognize Equipment
Photograph your gear — FieldVault identifies each item, you confirm, and it lands in your inventory.
📋 Stocktake
Walk your inventory and confirm each item is where the record says it is.
Item
Category
Last confirmed
🔥 Incidents
Insurance and liability records — company and personal items, grouped by event.
Date
Incident
Type
Items
Est. value
⚡ Bulk Entry
Add multiple items at once — fill in the grid and save all in one go
Defaults for new rows:
#
Brand
Model
Name (auto)
Category
Qty
Condition
Status
Ownership
Business features
This is part of FieldVault for Business — multiple people signing in, gear checked out
to named crew, and jobs and sites to track it across. Your own inventory stays exactly as it is.
We'd love to hear your thoughts — suggestions, bugs, or anything else!
📎 Click to attach, drop files here, or paste a screenshot
📦 Packing List
New Report
Report
💾 Save View
💲 Price Lookup
Live eBay listings for current market value. Click Use price to fill the Value field with the chosen price (per unit).
Create workspace
A workspace is an isolated subset of equipment, kits, and locations within your company.
Pick an industry preset to seed default categories and locations — you can edit them later.
🧳 Move My Personal Items
Move your personal items out of into another FieldVault account you belong to. Items keep their photos, documents and history. Items currently checked out are skipped — return them first.
🔥 New Incident
Incident
Before you continue
👋
Sign out of FieldVault?
You'll be returned to the home page.
➕
Create this tenant?
🔒
Create your Personal Account?
A separate FieldVault account just for your own stuff — always yours, even if you ever leave this company. You can switch between it and this account any time.
FieldVault