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Industry preset (optional)
Used to schedule anything time-based in your local time.
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your account is scheduled for permanent deletion on —.
All workspace data — equipment, kits, sites, jobs, and photos/documents — will be permanently removed on that date. You can cancel any time before then.
The trial for is over — but your equipment data is safe and nothing has been deleted.
Activate a plan to pick up right where you left off.
Need more than 50 users, SCIM, or custom roles? Talk to us about Enterprise.
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Overview of your equipment inventory
0 items · Total $ 0.00
Check-outs, repairs, and transfers in progress
Utilization, overdue check-outs, and inventory value
Pre-configured equipment kits
Manage jobs and project assignments
Manage crew members and equipment holders
Locations where equipment is deployed
Manage your company
Crew members listed under Crew do not require a login — add them here only when they need to sign in to FieldVault.
| Member | Role | Status |
|---|
Add a team member by email. They can log in once they register with this address.
Update your company name as it appears throughout FieldVault.
Snapshot this workspace's categories and location statuses as a reusable preset for future workspaces. Presets are private to your company.
Every image-recognition scan across your company — adoption, accuracy and cost signals from the audit log.
Customize the category options available when adding or editing gear.
Customize the location options for each ownership type. Click ★ on a location to mark it as the primary (home base) — items anywhere else will appear as Checked Out on the dashboard.
Backup and restore your gear inventory.
A complete copy of your workspace's data — equipment, kits, sites, jobs, crew, actions, team roster, and audit history — as one JSON file, with 7‑day signed links for photos and documents. Satisfies the Access/Portability rights described in our Privacy Policy.
Schedules permanent deletion of this workspace's data — equipment, kits, sites, jobs, team roster, and audit history — in 30 days. Any active subscription is canceled immediately. You can cancel the deletion any time before then by signing back in. Satisfies the Deletion right described in our Privacy Policy.
Deleted items are kept for 30 days, then permanently purged. Only admins can restore or permanently delete items.
Who changed what, and when. Changes to company data are recorded automatically with their before/after values — click an entry for details. Personal items are never logged.
Signed in as
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When FieldVault emails you on a schedule, it uses your local time. Your timezone is detected automatically — change it here if it's wrong.
Quiet hours (optional)
Scheduled notifications inside this window are held until it ends.
What reaches you
Pre-fill these values when adding items — applies to Add Item and Bulk Entry.
Super-admin panel
Lock every user out of FieldVault, including sign-in, while you make disruptive changes — and show them a branded page with a message and expected return time. Writes are also blocked at the database while a window is active, so nobody can mutate data mid-migration. Use this for breaking changes; routine deploys don't need it.
Leave blank to use the default message.
Schedule the lockout to begin later. Leave blank to start now. Users keep access until this time, then are locked out automatically (within ~30s). Entered in your local time, shown to users in Eastern.
A hard cutoff: the app comes back online automatically at this time (within ~30s), with no action from you. Leave blank for an open-ended window you end yourself. Local time in, Eastern out.
Takes effect within ~30 seconds (read cache). Super-admins are never locked out. To let a non-super-admin tester in during maintenance, generate a bypass link below.
Each key grants whoever redeems it 12 hours of access during a lockout. The plaintext is shown once, at creation — it isn't stored anywhere and can't be recovered later, only revoked.
Provision a company and its owner directly — no signup flow, no Stripe checkout. The owner can sign in immediately with an emailed sign-in code (or Microsoft).
In-app feedback, clustered and planned by the hourly triage agent. Approve adds one item to open-items.md on main, and the Workridge sync puts it on the board within ~2 minutes. Dismiss keeps the record. The agent never decides; only you do, here or from the report email's links.
All registered FieldVault companies.
Accounts with super-admin access across all companies.
Photograph your gear, scan a barcode, or import a receipt — FieldVault identifies each item, you confirm, and it lands in your inventory.
Walk your inventory and confirm each item is where the record says it is.
| Item | Category | Last confirmed |
|---|
Insurance and liability records — company and personal items, grouped by event.
| Date | Incident | Type | Items | Est. value |
|---|
Add multiple items at once — fill in the grid and save all in one go
| # | Brand | Model | Name (auto) | Category | Qty | Condition | Status | Ownership |
|---|
This is part of FieldVault for Business — multiple people signing in, gear checked out to named crew, and jobs and sites to track it across. Your own inventory stays exactly as it is.
We'd love to hear your thoughts — suggestions, bugs, or anything else!
Live eBay listings for current market value. Click Use price to fill the Value field with the chosen price (per unit).
A workspace is an isolated subset of equipment, kits, and locations within your company. Pick an industry preset to seed default categories and locations — you can edit them later.
Move your personal items out of into another FieldVault account you belong to. Items keep their photos, documents and history. Items currently checked out are skipped — return them first.
You'll be returned to the home page.
A separate FieldVault account just for your own stuff — always yours, even if you ever leave this company. You can switch between it and this account any time.
Click, drag & drop, or paste — photos or documents